Posted: 10/09/242023-11-172024-02-01Employment Type:Temp To PermIndustry:Admin/ClericalJob Number: 15579
Job Description
Position: Executive Assistant Pay: $24 - $26 / hour BOE Location: Poughkeepsie, NY Job Type: Temp to Perm Schedule: 30 hours / week to start typically within hours of Monday - Friday 10am - 6pm, but will grow into Full Time. Occasional weekend work for special projects may be required. Position Summary
The Executive Assistant position is an executive assistant to the Executive Director and the Board President of our organization.
This position includes wide-ranging responsibilities. The Executive Assistant position requires a well-organized individual with an ability to work, prioritize and time-manage independently. A significant portion of the job will involve administrative tasks such as email correspondence, managing the Teaching Apprenticeship Program support needs, calendars and research. On-site responsibilities may include but are not limited to organizing file systems online and on site, placing online orders, printing and preparing meeting materials. Responsibilities
Maintain Calendars
Oversee & organize email inboxes
Manage pending list of calls & meetings; detail-oriented follow-up for tasks
Maintain and update contacts
Scheduling meetings, participant/organization research and follow-up
Support overall presentation of the Main Office and school on a daily basis
Maintain Google Drive
Make travel arrangements
Liaise with internal staff
General administrative assistance such as copying, scanning, data entry, sorting mail and filing
Assist in main office answering phones/taking messages and answering the door/welcoming parents and visitors
Offsite errands as necessary
Other duties, as assigned
Qualifications
Experience in an executive or administrative assistant role, or equivalent
Excellent computer skills and a high level of proficiency with the internet and technology, including Google Drive and Suite, Word, Excel, PowerPoint, and Canva, as well as the ability to learn new systems quickly.
Ability to proactively identify issues and employ strong problem solving skills
Excellent interpersonal and collaboration skills
Serving as a steward and professional representative of the organization
Ability to be flexible and adapt to changing priorities
Excellent organization skills with an acute attention to detail
Excellent time management skills
Excellent written and verbal communication skills
Dual language in Spanish and English strongly preferred
Enjoyment of young children and working in a busy environment
Job Requirements
Canva, Fundraising / development exp. helpful, Bilingual Spanish preferred
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About Poughkeepsie, NY
Explore exciting job opportunities in and around Poughkeepsie, New York! Nestled in the heart of the picturesque Hudson Valley, Poughkeepsie offers a perfect blend of historic charm and modern amenities. With stunning views of the Hudson River, vibrant art galleries like the Barrett Art Center, and the renowned Bardavon Opera House hosting Broadway shows and performances, this area is a cultural hub waiting to be explored. Indulge in the local cuisine at popular eateries along Main Street or take a stroll through the scenic Walkway Over the Hudson State Historic Park. Don't miss out on the chance to advance your career in a region brimming with opportunity and character!
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