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Administrative Assistant

Kingston, NY 12401

Posted: 07/19/24 Employment Type: Permanent Industry: Admin/Clerical Job Number: 15717 Pay Rate: 20.00

Job Description

Job:  Admin Assistant
Pay:  $20/hour
Location:  Kingston, NY
Job Type:  Permanent
Schedule:  Part time, 20 hours/week with flexible days

Job Description:

We are seeking an outgoing, friendly and engaging individual to assist the front office staff on a temporary, part-time basis, 20 hours per week. There is the possibility this position could become permanent.

The right candidate for this position should be organized, detail oriented, and deadline-driven. First-hand knowledge of Ulster County, our community and geography as well as professional written and oral communication skills are essential.

Primary duties and responsibilities:
  • Front Office Support:           
    • Assist Office Manager with daily activities in a comfortable office setting in a relaxed and friendly environment. Answer phones, greet visitors, assist with general questions from  members and the general public.
    • Type letters for Vice President and President, take reservations for events, assist with preparation of name badges and prep for monthly events and meetings.
  • Event Planning & Scheduling:
    • Check in registrants at events and greet members in a welcoming and friendly manner.
Secondary duties and responsibilities:
  • Assist Vice President with efforts to acquire new members, engage existing members, assist prospective and existing members, and retain existing members.
  • Assist Vice President with calls and personal visits to members. 
  • Assist Vice President with administration of social media. Share member posts on IG, FB, UCSBU, and UCEU, monitor posts and engagement on posts, engage on member and prospective member posts, leverage social media to promote our organization our  members at every opportunity, etc.
  • Assist Travel Coordinator with travel trips by preparing and updating traveler spreadsheets and email correspondence.
Must be proficient in:
    • All social media platforms, including Facebook, Instagram, WordPress, Constant Contact, Gmail/Google Drive
    • Microsoft Word
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About Kingston, NY

Discover your next career move in the picturesque area around Kingston, New York! Explore job opportunities in this vibrant region that offers a perfect blend of historic charm and modern growth. With its proximity to the majestic Hudson River, breathtaking Catskill Mountains, and an array of art galleries, theaters, and cultural festivals, Kingston provides a unique backdrop for professional development and personal fulfillment. Don't miss out on the chance to be part of a thriving community that boasts delicious farm-to-table cuisine, vibrant music scenes, and outdoor adventures at Mohonk Preserve and Minnewaska State Park. Begin your journey today by browsing our job listings and unlocking the endless possibilities that Kingston and its surroundings have to offer!