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Job:Â Development Admin
Location:Â Hudson, NY
Pay:Â $21/hour
Job Type:Â Full Time, Temporary for approximately 3 months, maybe longer
Schedule:Â Monday - Friday 9am-4:30pm plus occasional evenings / weekends for events
Job Summary:
The Development Admin supports the implementation of our nonprofit's fundraising, marketing, and communications strategies to advance the organization’s mission and growth. This role provides essential administrative, logistical, and operational support to internal teams by supporting duties such as drafting and editing communications materials, supporting special events and donor engagement activities, coordinating schedules and events, and ensuring accurate reporting and documentation. This position plays a key role in maintaining efficient advancement operations and fostering strong relationships with donors and stakeholders.
Key Responsibilities
Support the implementation of development, marketing, and communication strategies to advance our mission and goals.
Provide administrative and logistical support to internal teams and leadership.
Coordinate planning and executing special events, including donor gatherings, public programs, and fundraising activities.
Coordinate private tours and assist with donor cultivation activities as needed.
Maintain organizational calendars, appointments, and project timelines.
Support donor database functions, including data entry, report generation, gift acknowledgment, and tracking.
Prepare and update spreadsheets, reports, and other records to ensure accurate and efficient advancement operations.
Provide written back-up documentation and updates on pledges and gifts to the Finance Department.
Support the Finance Department during the annual audit and reconciliation processes.
Support proofreading and editing development and marketing materials, including donor communications, newsletters, and promotional content.
Support website updates and ensure content accuracy and consistency.
Assist with design of communications materials following organizational guidelines.
Perform other duties as assigned to advance our mission and operational goals.
Required Knowledge, Skills, and Abilities
Excellent attention to detail and a commitment to quality in all work
Excellent written and verbal communication skills
Excellent organizational and time-management abilities
Ability to handle information with discretion and confidentiality
Required Qualifications
Previous administrative experience required
Nonprofit experience is a plus
Development experience is a plus
Adobe creative suite and Microsoft office suite a plus
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Sitting for long periods, standing and walking intermittently
Using office equipment such as phone, computer, mouse, keyboard, and printer
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