Posted: 07/07/252025-05-222025-08-06Employment Type:Temp To PermJob Number: 15869
Job Description
LEGAL SECRETARY / FRONT DESK DUTIES
Location: Poughkeepsie
payrate:$22.81- $24.40
Type: Temp to perm
The role of legal secretary in a law firm is very important to the firm’s overall goal of serving the client. Legal secretaries support attorneys and paralegals as part of a team and must be organized and efficient, and somewhat intuitive, in order to assist effectively. Clients should feel that they can speak with a legal secretary in confidence and know that their messages are given directly and correctly.
Attorneys must have competent assistance in order to focus on the material rather than the ministerial.
Legal secretaries report to the office manager and to the attorneys, as the case may be.
Assist and support attorneys and paralegals with:
• Opening client files, both the physical file and the computer database file
• Checking the day’s calendar for potential conflicts or issues and helping to resolve them
• The taking and giving of complete and correct messages to and from clients
• Calendar tracking
• Taking calls/messages and answering phones
• Assisting in preparation of documents as experience allows
• Tracking due diligence in contracts and assisting clients with same
• Processing documents and due diligence materials for attorney
• Preparing binders/final closing statements for clients with a duplicate copy for office file
• Anticipating attorney’s file needs for the next day’s work
• Opening and closing of physical files and computer files
• Staying current on available software
• Being available to assist any staff member if help is needed
• Monitoring attorney emails
• Entering all time in Amicus
General Duties
• Greeting visitors in a professional and friendly manner
• Checking stock supplies and adding to order as necessary / filling copiers as necessary
• Following and utilizing office practices with regard to computer database
• Keeping a neat desk and giving attention to common areas as needed
• Participating with file maintenance on and off site
• Filling copiers and copy stations with paper at the start of each day
Dress code policy: a neat appearance matters when representing our company in front of clients, visitors and guests. It can create a positive or negative impression that reflects on our company and its culture. A clean and well-groomed appearance is required. Office attire may not be too revealing or inappropriate,
or have holes, rips or tears. Neat, dark blue jeans are allowed on Fridays. Facial jewelry, other than earrings and necklaces, is not permitted. Workout clothes, leggings, flip flops and sneakers are not permitted. Open sandals must not be too similar to flip flops in appearance. Employees are expected to demonstrate good judgment and professional taste.
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Explore exciting job opportunities in and around Poughkeepsie, New York! Nestled in the heart of the picturesque Hudson Valley, Poughkeepsie offers a perfect blend of historic charm and modern amenities. With stunning views of the Hudson River, vibrant art galleries like the Barrett Art Center, and the renowned Bardavon Opera House hosting Broadway shows and performances, this area is a cultural hub waiting to be explored. Indulge in the local cuisine at popular eateries along Main Street or take a stroll through the scenic Walkway Over the Hudson State Historic Park. Don't miss out on the chance to advance your career in a region brimming with opportunity and character!
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