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Office Manager

Kingston, NY 12401

Posted: 12/09/25 Employment Type: Temp To Perm Industry: Admin/Clerical Job Number: 15843

Job Description

Job:  Office Manager
Salary:  $60,000 - $70,000 BOE
Location:  Kingston, NY 
Job Type:  Permanent, Full Time
Schedule:  Typically Monday - Friday 8am-4pm, some flexibility required for meetings

Responsibilities:
  • Oversee, audit & update CRM software data input, compliance tasks, workflow etc. are being followed according to company standards.
  • Work with Mitigation and Construction teams to facilitate job flow related to proper procedures, paperwork, documentation and compliance tasks.
  • Work closely with the Administrative Assistant to assist in responsibilities.
  • Assist Ownership and senior management in various tasks and responsibilities.
  • Ensure employees & company files are kept up to date. To include licensing, training, record keeping, insurance, etc.
  • Ensure company vehicles are kept in compliance.
  • Answer phones, gather pertinent information and handle/transfer calls accordingly. Relay information to team.
  • General office duties to include drafting correspondence, creating reports, auditing job files, updating documents, etc.
  • Update & maintain office policies, procedures & filing systems.
  • Ensure sub-contractors and vendors documentation are correct & kept up to date.
  • Participate in daily team meetings with various departments.
  • Act as the subject matter expert for all office related technology and processes.

Requirements:
  • Strong leadership skills with experience in building and managing teams.
  • Bachelor’s degree in human resources, Business Administration, or related field preferred.
  • Minimum 5 years of experience in Management position related to Office, HR, Construction/Mitigation or Insurance related fields a must.
  • Proficient in various office-related software programs including Excel, Word, QuickBooks, PowerPoint etc.
  • Prior experience in Xactware, Symbility/CoreLogic and other industry specific software a plus.
  • Highly organized with strong attention to detail and ability to multi-task.
  • Strong analytical and problem-solving skills.
  • Communication skills to include Customer service, staff relations, etc.
  • Bilingual in Spanish/English a plus.
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About Kingston, NY

Discover your next career move in the picturesque area around Kingston, New York! Explore job opportunities in this vibrant region that offers a perfect blend of historic charm and modern growth. With its proximity to the majestic Hudson River, breathtaking Catskill Mountains, and an array of art galleries, theaters, and cultural festivals, Kingston provides a unique backdrop for professional development and personal fulfillment. Don't miss out on the chance to be part of a thriving community that boasts delicious farm-to-table cuisine, vibrant music scenes, and outdoor adventures at Mohonk Preserve and Minnewaska State Park. Begin your journey today by browsing our job listings and unlocking the endless possibilities that Kingston and its surroundings have to offer!