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Job:Â Plant Administrator
Location:Â Kingston, NY
Pay:Â $23-$26/hour BOE
Schedule:Â Monday - Friday 8am-5pm with a 1 hour meal break
Job Type:Â Full Time, Permanent
Purpose of the jobÂ
To provide diversified administrative support services in favor of Plant management and Operations.  Â
Main responsibility areas but not limited to:
Prepares and distributes documents for assigned areas. Prepares correspondence to respond to inquiries and communicates departmental information. May have access to confidential information.
Compiles data and prepares reports to provide accurate and helpful information as needed.
Responsible for special projects/tasks specific to departmental needs.
Coordinates schedules for one or more individuals. Coordinates meetings and communicate to all appropriate parties. Handles arrangements for customer visits/meetings including meals, hotel arrangements, itineraries, refreshments, etc. as needed.
Maintains and updates various appointments, correspondence, business logs and files, ensuring information is accurate and current.Â
Answers incoming calls and greets visitors in a professional and helpful manner. Assists whenever possible and make calls as needed.
Orders and maintains office supplies as needed.
Performs other related projects and duties as assigned.
Handling shipping & receiving and related documentation & communication as back-up as and when needed and backs up the TCS when needed in case of vacation or absence.
Communication
(position’s responsibility for communications both within and outside the organization) Internally
Internal communication necessary with all associated personnel and departments
 Externally Â
Communication with customers, visitors, logistics companies, local vendors or business partners.
 Experience and education
(minimum level of knowledge and skills to fulfill one’s responsibilities) Work experience & required competencies Â
High school diploma required. Business school or an equivalent combination of experience and training preferred.
At least 2 years of previous secretarial or administrative/business experience.
Excellent customer service and organizational skills.
Proficiency using personal computers, preferably Word, Excel and PowerPoint.
Excellent oral and written communication skills.
Excellent organizational and time management skills.
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