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New Paltz, NY 12561

Posted: 05/30/23 Employment Type: Temp To Perm Industry: Admin/Clerical Job Number: 15468 Pay Rate: 20.00

Job Description

Position:  Temporary School Program Secretary
Location:  New Paltz, NY
Pay: $20/hour
Job Type:  Temporary, 12 week Leave Coverage

Job Description:

The work involves responsibility for the performance of routine clerical tasks. The work is carried out in accordance with established procedures and involves mid-level office duties which provide support to the function of a high-paced high school guidance office. The class differs from that of Clerk in that Clerk does not perform significant typing duties. Work is performed under the direct supervision of the Coordinator of Student Support Services. Detailed instructions are given for new or difficult assignments. Work is checked by observation and periodic review. Supervision over the work of others is not normally a responsibility of the class. Does related work as required.

The typical work activities listed below, while providing representative examples of the variety of work assignments in the title do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described.
  • Ability to organize, multi-task and prioritize with limited supervision;
  • Maintain strict confidentiality;
  • Interact with complex databases and time sensitive materials;
  • Proficient in Google Suite, Excel, and experience with Naviance desired;
  • Ability to manage high pressure situations while maintaining a calm and professional demeanor;
  • Acts as receptionist, directing callers to the proper person or office and provides routine information;
  • Answers telephone, takes messages and makes appointments;
  • Sorts and files correspondence, vouchers and similar materials;
  • Operates a photocopy machine, adding machine or other office machines;
  • Maintains records and prepares simple reports;
  • Makes and checks routine arithmetic computations;
  • Pastes book plates, pockets and date slips in books;
  • Assists in taking inventories and may maintain inventory records;
  • Any other duties as assigned.


Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at an acceptable rate of speed; ability to understand and follow oral and written directions; ability to exercise good judgment in communicating with others; ability to get along well with others; ability to write legibly and keep accurate records; clerical aptitude; tact and courtesy; physical condition commensurate with the demands of the position.

A. Successful completion of one (1) year of study at a regionally accredited or New York State registered college, university or business school which included or was supplemented by at least one course in accounting or a related field; OR
B. Graduation from high school or possession of a high school equivalency diploma and one (1) year of full-time paid experience, or its part-time equivalent, in the compilation and maintenance of financial accounts and records; OR
C. Two (2) years of full-time paid experience, or its part-time equivalent, as described in B above; OR
D. An equivalent combination of training and experience as indicated in A, B and C above.

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