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Staff Accountant

Staatsburg, NY 12580

Posted: 09/29/23 Employment Type: Temp To Perm Industry: Accounting Job Number: 15516 Pay Rate: 24.00

Job Description

Job Title:  Staff Accountant
Pay:  $24/hour BOE
Location:  Staatsburg, NY
Job Type:  Full Time, Temp to Perm
Schedule:  Monday - Friday 8am-4:30pm

The Staff Accountant A/R (SA/AR) reports directly to the Assistant Finance Director and is responsible for the billing of programs including but not limited to; Article 16, Clinic Billing, Adult program billing as needed, and billing of children’s program as needed. The (SA/AR) is also responsible for entering cash receipts, posting other cash receipts, and bank reconciliations. In addition, SA/AR is responsible for other fiscal office duties to assist in segregating duties within the fiscal office. The SA/AR will also help with the monthly close by preparing and updating accounts receivable work papers which may include but are not limited to; A/R tie-ins and any other revenue work papers required for monthly close.

Task #1:
  Process Article 16/Clinic billing, including but not limited to Medicaid, Medicare, and Insurance companies as required by funding source regulations and Agency procedures.  Assist with setup of clinic/preschool program and billing software.
  • Process and post all billing in all applicable billing/finance software, including but not limited to Business Central, Therap, Central Reach, eMedNY, and any other applicable billing system
  • Process journal entries as needed to reconcile revenue and receivable accounts.
  • Reconcile bank statements.
  Task #2: Follow up and collect on any outstanding billing, which may include insurance, Medicaid, Medicare, and with and/or Social Security.

  • Work with treatment coordinators for follow-up of any outstanding billing issues as it relates to Medicaid issues, void and reissue Medicaid claims as necessary.
  •  Balance bills in a timely manner to ensure collection for clinic billing.
  • Process applicable transactions within billing/finance software (ex: Therap, B/C)

Task #3:

Process cash receipts each morning according to the Finance Operating Procedures.

  • Review cash receipts for accuracy and post the bookkeeper’s cash receipts and other billings prepared by others in the fiscal department.
  • Reconcile cash receipts with appropriate invoices.
  • Advise of any discrepancies when applying the cash receipts.
  • Review the outstanding A/R aging open items for the clinic and Article 16 every month and follow up with the respective funding source

Task #4:

Audit IRA personal allowance per OPWDD regulations and SOP

  • Audit each IRA and DayHab every quarter reviewing the personal allowance monies, ledgers, accounts, and receipts, and be able to write up the findings of audits that you are part of and distribute to proper management.
Task #5:

Cross-train to learn all responsibilities of A/R bookkeepers/staff accountants to be the primary backup in the absence of other billing staff.
Task #6:

Assist Assistant Finance Director and Senior Accountant with annual audit and all cost reports due for the agency.


A bachelor’s degree in accounting or related field, and/or experience doing medical billing or a combination of both is preferred.

This position description in no way states or implies that the responsibilities listed are the only duties to be performed by the person filling this position.  The person in the position may be required to perform other duties as necessitated by the situation or requested by the supervisor.
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